![]() You might also like this article: How to Create a Wedding Budget: An Easy Step-by-Step Guideįor example, if your price-per-person is only $10, think about what kind of meal you can afford for $10. ![]() Step 2: Come Up with a Price-Per-PersonĬome up with a price-per-person between $10/person (for a casual meal) to $100/person (for a fancier meal) – or higher depending on your tastes! This means you have a total of $9,000 to spend on food and beverage (this should include service, tax, tip, etc.). Let’s say your total wedding budget is $30,000 – 30% of that is $9,000. In general, about 30% of your total wedding budget should be allotted to food and beverage. Review your budget, consider your price-per-person, and then use those numbers to figure out your headcount. That said, use your food and beverage budget to figure out your headcount. But, in general, the major expense is food and beverage. There are a number of expenses that will depend heavily on your headcount, including food, alcoholic and non-alcoholic beverages, dessert, venue size, tables, chairs, wedding favors, etc. There’s an easy way to take the guesswork out of determining your headcount: let your budget guide you. That’s it! See? It’s sooo much easier to think of it in terms of numbers! Let Your Budget Determine Your Headcount So when you’re coming up with your headcount, you’re really just reviewing your budget and determining how many people you can afford to invite to be able to stay within budget. Like I mentioned above, your budget and your headcount are strongly linked. You’re not listing people’s names, you’re just working with numbers, so it’s much less personal and you’re able to approach the decision more methodically.īy starting with the headcount first, you’re not bogged down with the emotional pressure and sheer guilt associated with creating your guest list (that part comes later!). You might also like this article: Overwhelmed with Wedding Ideas? Instead, Come Up with the Headcount FirstĬoming up with the headcount is a very matter-of-fact type of decision. But there’s a way to avoid this scenario altogether. Or maybe you come up with other compromises to make it work. ![]() So now you need to make some tough decisions: Who gets to stay on the list? Who needs to go?Īt this point, you might consider spending more money than you budgeted so that you can afford to invite everyone on your initial list. If you start with the guest list, you’ll get carried away drafting a long list of everyone you’d like to invite to your wedding – without really knowing if you can even afford to invite them all! Then, after reviewing your budget, reality hits and you might need to cross people off of your guest list. Ĭan you guess which decision should come first? □ If you guessed headcount – you’re correct! What Happens When You Come Up with the Guestlist First And for that reason, I think it’s important to decide on these two items separately. Įffectively, these are two very different things. When you’re coming up with the guest list, your final product will be a list of names. The guest list, on the other hand, is WHOM you plan to invite to your wedding. So, when you’re coming up with the headcount, your final product will be a number. The headcount is the NUMBER of people that you plan to invite to your wedding. The Difference Between the Wedding Guestlist and Headcount Let me explain the difference before I go any further… ![]() Here’s what I think: it’s more important to first come up with the headcount, not the guest list. That’s why so many wedding planning experts recommend creating a guest list early on. The wedding guest list is truly an important part of the planning process. The more guests in attendance, the more you’ll pay for food and beverage, tables, chairs, wedding favors, etc. The number of guests will also have a HUGE impact on your wedding costs/budget. It seems logical to come up with a guest list in the early stages of planning because the number of wedding guests will generally determine a lot of other things, like venue size. Creating a wedding guest list is at the top of many wedding planning checklists.
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